Ricoh Aficio SP 5200S Printer — Features, Specs, Performance
1. Overview & Positioning
The Ricoh Aficio SP 5200S is a monochrome (black-and-white) laser multifunction printer (MFP) designed primarily for demanding workgroup environments. It offers a strong balance between speed, reliability, and document workflow capabilities — print, copy, scan, and optional fax — in a compact desktop form. With a 47 ppm (or 45 ppm, depending on spec) print speed, 1 GB of RAM, and a 128 GB HDD, it's well-suited for medium to high-volume document production in offices, departments, or business-critical workflows.
This model appeals to organizations that need dependable mono output but also value scanning and archiving, using its storage and network capabilities to digitize and manage documents efficiently.
2. Key Specifications & Features
Here are the technical highlights of the SP 5200S:
Printing & Copying
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Print Speed: 47 ppm (letter) for the 5200S according to Ricoh’s spec sheet.
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Print Resolution: 1,200 × 600 dpi (plus lower-resolution modes: 600 × 600, 300 × 300).
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First Print Time: ~7.5 seconds or less.
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Warm-up Time: 20 seconds or less.
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Copy Resolution: 600 × 600 dpi from the platen, 600 × 300 dpi via the automatic reversing document feeder (ARDF).
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Grayscale: 256 levels (i.e., 8-bit equivalent) for smoother tonal transitions.
Zoom / Reduction: 25%–400% scaling in 1% increments.
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Max Copies per Job: Up to 999.
Scanning
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Scan Technology: Full-color CCD flatbed scanner.
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Optical Scan Resolution: 600 dpi.
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Document Feeder (ARDF): Standard 50-sheet automatic reversing feeder (so it handles two-sided originals, though custom long originals only simplex).
Paper Handling
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Standard Paper Capacity: 550-sheet main drawer + 100-sheet bypass tray = 650 sheets standard.
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Maximum Paper Capacity: Up to 2,300 sheets with up to three additional paper trays.
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Supported Paper Sizes / Weight: Supports a wide range, including long paper via bypass (up to ~1260 mm per spec) and weight up to ~220 g/m².
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Duplex: Automatic 2-sided printing standard.
Memory, Storage & Connectivity
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Memory (RAM): 1 GB standard (and maximum, per Ricoh and reseller data).
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Hard Disk Drive: 128 GB HDD, which supports job storage, scan-to-HDD, and more.
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Interfaces:
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Standard: 10/100Base-TX Ethernet, USB 2.0 (type B), and dual USB host (type A) for external devices.
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Options: Gigabit Ethernet (1000Base-T), IEEE 802.11a/g wireless, Bluetooth (per older spec sheet)
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Printer Language / Drivers: Supports PCL 5e, PCL 6, PostScript 3, XPS, PDF Direct Print, and optionally IPDS.
Fax (Optional)
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Fax Module: SP5200-type Super G3 fax (optional for 5200S).
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Fax Speed / Memory: 33.6 kbps modem; supports 200×200 dpi, 200×400 dpi, 400×400 dpi with additional memory.
Performance & Duty Cycle
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Maximum Monthly Duty Cycle: 200,000 pages.
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Recommended Monthly Volume: 5,500 – 15,000 pages (according to some reseller specs).
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Power Consumption: According to Currys Business, ~863 W when operating, ~8 W in standby.
Physical & Environmental
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Dimensions (W × D × H): ~460 mm × 510 mm × 686 mm per spec.
Weight: ~45 kg.
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Operating Voltage: Depending on market – e.g., 230 V (50/60Hz) in some regions.
Security & Workflow Features
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Storage: 128 GB HDD allows secure job storage, document box, and scan jobs.
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Network Protocols / Security: Supports TCP/IP; has security features such as SSL/TLS, IPsec (per some spec sources) for networked operation.
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Scanning Workflows: Supports scan to folder, scan to e-mail.
Consumables
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Toner: Uses a monochrome toner cartridge (Ricoh part) – specification for page yield varies by source. (Multiple reseller sites list “toner impressions” / yield but may vary.)
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Drum / Maintenance: Standard for monochrome Ricoh machines — periodically users will need to replace or service the drum or maintenance kit (check with supplier).
3. Performance & Real-World Use
Output Speed & Quality
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With a rated 47 ppm print speed (or up to 45 ppm per some regional spec) the SP 5200S is very capable for high-throughput mono document production.
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The 1,200 × 600 dpi resolution gives enough sharpness for business documents, reports, forms, and text-heavy output.
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First-page-out time (~7.5 s) is reasonably fast, keeping user wait time low for print jobs.
Copy / Scan Workflow
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The ARDF (automatic reversing document feeder) allows scanning or copying of two-sided originals, supporting efficient document workflows.
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The flatbed scanner + CCD supports high-quality scanning.
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Large HDD means “scan to HDD” is practical for archiving or storing frequently used scan jobs or building a document “box”.
Reliability & Volume Handling
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The 200,000 monthly duty cycle suggests a robust design for high usage.
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With its 1 GB RAM and HDD, the device can manage complex print and scan workflows.
Connectivity & Integration
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Ethernet connectivity is standard, making it easy to integrate within a wired office network.
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USB host ports let users scan or print directly from USB flash drives or SD cards (if supported).
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Optional wireless and Bluetooth give flexibility if network cabling is limited or for deployment in different spaces.
Cost Efficiency
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As a mono laser MFP, the SP 5200S will generally have a lower cost per page than color devices for black-and-white output.
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Duplex printing helps conserve paper.
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The large standard memory and HDD reduce reliance on external PCs for scanning or job storage, increasing efficiency.
4. Business Use & Deployment Suitability
Good Fit For
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Medium to large workgroups: Teams that produce a high volume of black-and-white documents — contracts, reports, internal memos, invoice batches.
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Document-intensive workflows: Offices that digitize often via scan-to-folder, or need to copy multi-page documents regularly.
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Shared departmental printer: Because of its high capacity and network features, it can serve as a shared MFP in a centralized print area.
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Archive / paper-to-digital projects: With its HDD, the SP 5200S is useful for storing scanned documents and enabling document management.
Less Ideal For
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Color printing needs: This is strictly a mono device; no color output, so not suitable for design or creative departments.
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Ultra-low-volume desktop use: If printing only a few pages/day, a simpler desktop laser or inkjet might be more cost-effective.
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Very large-scale finishing requirements: Unless heavily customized with extra finishing modules, it may not support very advanced finishing (stapling, booklet) as well as production MFPs.
5. Strengths & Weaknesses — Summary
Strengths:
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High-speed monochrome printing: ~45–47 ppm.
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Powerful memory + HDD: 1 GB RAM, 128 GB HDD → supports large job storage, scan archiving.
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Versatile document workflows: ARDF, duplex, scan, copy, print.
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Expandable paper capacity (up to 2,300 sheets) for higher-volume jobs.
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Strong interface options: Ethernet, USB, optional wireless.
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Durable design: built for sustained use, with a high duty cycle.
Weaknesses:
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Older design: newer MFPs may be more energy-efficient or faster.
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Large physical footprint and weight (~45 kg).
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High power consumption when operating (per spec).
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Cost of maintenance: while toner is mono, drum and HDD maintenance may add cost.
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Optional fax module if needed — not all units may come with it.
6. Deployment & Procurement Tips
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Evaluate usage: Determine your monthly print and scan volume. If it's in the 5,000–15,000 pages/month range, the SP 5200S fits well.
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Add paper trays: To maximize its utility, consider adding extra paper trays to reach near its maximum 2,300-sheet capacity.
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Plan for scanning workflows: Use the HDD for scan-to-folder or scan-to-HDD, and train users to use job box or document box.
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Secure configuration: Use network security protocols (SSL, IPsec) to safeguard scan and print tasks.
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Maintain consumables: Stock up on toner and plan for HDD/drum maintenance as part of operational costs.
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Energy management: Implement energy-saving policies because the machine consumes significant power under load.
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Service contract: Given its complexity and business use, a maintenance/service contract would help minimize downtime.
7. Final Verdict
The Ricoh Aficio SP 5200S is a high-performance, monochrome laser MFP ideal for workgroups and offices with strong document workflows. Its speed, memory, and storage make it a reliable workhorse for black-and-white printing, copying, and scanning.
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✅ Recommended if you need a dependable, fast mono MFP for moderate to high usage, especially when scanning and storage are important.
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⚠ Consider alternatives if you need color printing, ultra-modern energy efficiency, or more advanced finishing and a smaller footprint.
Drivers & Utilities For Windows 10/ 8 / 8.1 / 7 (64-bit) 12,228 KB :go Download
Description: This package contains the following drivers and utilities: Printer Driver, TWAIN Driver/WIA Driver, LAN-Fax Driver, Scan Utility and Smart Organization Monitor..
- Click below the Download button and launch the Ricoh printer installer.
- Connect a printer to your PC to install the printer software.
- The file is saved to your computer's desktop.
- Double-click the installer file in the folder. The installation starts automatically.
- Please see the installer instructions.
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