Xerox WorkCentre 5800 Series — Features, Specs, Performance & Business Use

The Xerox WorkCentre 5800 family (commonly seen as the 5865 / 5875 / 5890 lineup in many markets) is Xerox’s high-throughput monochrome A3 (tabloid) multifunction printer (MFP) platform designed for busy departments, branch offices and in-house production environments that need fast, reliable black-and-white printing plus robust scanning and finishing. It sits above desktop A4 lasers and below full production presses — a sweet spot for teams that print many pages, require professional finishing (booklets, stapling, hole-punch), and need secure, manageable capture and routing of documents.

Below is a deep, practical look at the series: what it offers on hardware and software, how it performs in real use, running costs and the business workflows it enables.

Quick overview — what the 5800 family delivers

• Purpose: Fast monochrome printing and document capture for mid-to-large workgroups and light production.

• Form factor: Floor-standing A3 MFP with modular paper/finishing options.

• Typical speeds: Models in the family are commonly available around 65, 75 and 90 ppm (A4) depending on the SKU — choose the model to match your peak throughput.

• Main strengths: High sustained throughput, flexible finishing (booklets, stapling, punching), strong scanning and network integration, and enterprise security/manageability.

Design & user experience

The WorkCentre 5800 series uses an industrial, service-friendly chassis that packs a large colour touchscreen control panel, clear walk-up workflows and front access to consumables. The interface is customizable with job-specific icons and shortcuts, so common tasks (scan-to-email, secure print release, corporate workflow apps) can be one-touch. The user experience focuses on speed and repeatability — large jobs are queued and processed without constant user intervention, and optional finishing modules turn the device into an effective short-run production line for booklets, handouts and manuals.

Hardware & print engine

Speed and quality

• Throughput: Designed to move pages fast — the different 5800 variants let you size the fleet to your monthly and peak volumes. Fast first-page times and short warm-up behaviour make it suitable for many short jobs and frequent interactive printing.

• Output quality: Optimised for crisp monochrome text and halftone graphics. The engine drives high perceived resolution for professional documents (fine text, solid greyscales, clear line art). The device is tuned for document fidelity rather than photo reproduction.

Paper handling

• A3 capability: Native support for tabloid/ledger sizes and A3 workflows — useful for spreadsheets, engineering prints and two-up layouts.

• Modular trays: Multiple 500-sheet cassettes and optional high-capacity feeders scale total capacity into the thousands of sheets. This reduces operator intervention during long runs.

• Media flexibility: Support for a wide range of media weights including heavier cover stocks used for covers and inserts. Duplexing is standard.

Finishing

• Finishers: Optional finishers provide staple, staple-and-punch, multi-tray stacking, and saddle-stitch booklet making and folding — essential for creating client-ready manuals and proposals in-house.

• Booklet & folding: With the appropriate finisher, the 5800 can produce saddle-stitched booklets and fold brochures — this is where organisations save time and cost versus outsourcing.

Scanning & capture

The 5800 family includes robust scanning hardware and workflow software:

• ADF duplex scanning: Fast, reliable double-sided scanning for batch capture (invoices, contracts, medical records).

• Scan speeds & quality: High pages-per-minute scanning with practical optical resolution for OCR and archive-quality PDFs.

• Capture workflows: Built-in connectors facilitate scan-to-email, scan-to-network folder, FTP, cloud repositories and integration with document management systems. Combined with OCR, the MFP becomes a gateway to digital workflows and searchable archives.

Software, connectivity & integrations

• Networking: Gigabit Ethernet is standard; USB direct print and optional Wi-Fi adapters for flexible placement.

• Print languages & drivers: Full PCL and PostScript compatibility makes the 5800 friendly to diverse OS environments and complex PDF jobs.

• Xerox ecosystem: Compatible with Xerox CentreWare, accounting, device management and fleet solutions. The platform supports workflow apps that run on the device (scan routing, secure print release, forms handling).

• Cloud & mobile: Mobile printing, cloud connectors and support for standard network file systems let modern users print and scan from phones and cloud services.

Security

Security is treated as a core requirement:

• Authentication & access control: LDAP/Active Directory integration, card or PIN release to control who uses the device.

• HDD options: Secure storage options, encrypting hard drives and secure overwrite enable compliance with policies for sensitive data.

• Network protections: Support for secure protocols, firmware verification and logging to help meet corporate and regulatory requirements.

• Audit & accounting: Usage tracking, log exports and quota enforcement help manage cost and access.

Performance in real use — what matters day-to-day

• Responsiveness on short jobs: Fast first-page times keep user wait time low for common short jobs.

• Sustained throughput: When configured with adequate paper trays, high-yield consumables and finishing modules, the device comfortably handles continuous runs. The larger models (75/90 ppm) show clear advantages when many concurrent users or burst printing are normal.

• Reliability: These are enterprise-grade devices — with planned servicing they deliver predictable uptime. For continuous high monthly volumes, pair the device with a service plan and schedule periodic maintenance (fuser, rollers, maintenance kits).

Consumables, maintenance & TCO

• Toner yields: High-yield toner cartridges reduce per-page cost compared with smaller desktop devices.

• Maintenance kits: Periodic replacement parts (fuser, transfer belts, rollers) should be factored into TCO.

• Service contracts: For mission-critical departments, extended warranties or managed print services (MPS) reduce unplanned downtime and simplify budgeting.

• Per-page economics: Centralising mono printing to a 5800 often lowers per-page costs versus many distributed smaller printers — savings come from high-yield consumables, fewer service contracts and consolidated paper purchasing.

Where the WorkCentre 5800 fits best (business use cases)

• Large departments & shared print hubs: Legal, finance, HR and operations where high mono volume and secure document handling matter.

• Branch offices: A single 5800 can replace several smaller printers in a branch, simplifying support and reducing consumable variety.

• In-house short-run production: Marketing and communications teams can produce finished proposals, manuals and booklets without outsourcing.

• Document capture & compliance: Departments that digitise and archive invoices, contracts or medical records benefit from the scanning and secure storage options.

What it is not ideal for

• Colour-centric workflows: The 5800 is a monochrome platform — colour jobs require a separate colour MFP or print service.

• Ultra-high-volume production presses: For tens or hundreds of thousands of pages per month at the lowest marginal cost, a production press may be more economical.

• Extremely compact desk placement: These are floor-standing devices — not intended to sit on a desktop.

Deployment tips & practical recommendations

1. Right-size the model: Choose the speed tier that matches both average monthly pages and peak bursts. Under-sizing will create queues, oversizing wastes capital.

2. Invest in paper handling early: Extra trays and a high-capacity feeder reduce operator intervention and keep long jobs flowing.

3. Plan finishing at purchase: Order the finisher you need up front — adding it later can require downtime and integration steps.

4. Secure by default: Enable authentication, HDD encryption and firmware update policies from day one.

5. Service and supplies: Negotiate a service contract (or MPS) that covers typical wear parts and provides predictable response SLAs.

Final verdict

The Xerox WorkCentre 5800 series is a purpose-built family for organisations that need fast, reliable monochrome throughput plus professional finishing and advanced scanning. It reduces dependency on external print suppliers for short-run booklets and high-volume document output while providing enterprise security and fleet management capabilities. When matched to the right monthly volumes and supported by a service plan, the 5800 will lower per-page cost, tighten turnaround times and centralise document capture workflows — a highly practical investment for busy departments and branch networks.

Driver Download or the Installation for Windows Operating System:

How to install the driver for Xerox WorkCentre 5800:

1. First, you need to click the link provided for download, then select the option “Save” or “Save as”. Clicking “Save” is for downloading the file. Meanwhile if you choose “Run” or “Open”, the file downloaded will be automatically installed after the downloading process is completed.
2. For your information, the driver file that you download will be saved in a certain folder that you have set before, especially in the self-extracting form or (.exe format).
3. The last step is double clicking the downloaded file that has the format EXE file for the decompress process. Then, the installation will be automatically started.

How to uninstall the driver by using Control Panel.

1. Come to the Start menu, then you need to choose Control panel --> choose the driver and click “Uninstall a Program.”
2. Wait until a page is appear with the list of the installed program. Then you need to double click the program that you want to uninstall.
3. At last, choose “Yes” and “Ok”. The uninstall process is completed.

Driver Download or Installation process for Mac Operating System:

How to install driver of Xerox WorkCentre 5800 in Mac:

1. First, you need the file of the driver. When you have already completed the downloading process, it will be saved in the certain folder. You can see it at the computer settings.
2. Second, you need to double click the downloaded driver file and mount it on the Disk Image.
3. The third step is that you need to double click again the mounted Disk Image.
4. At last, double clicking the packaged driver file. Do not worry, the installation is about to be started automatically.