Epson WorkForce 840 — Features, Specs, Performance & Business Use
Epson WorkForce 840 — Features, Specs, Performance & Business Use
The Epson WorkForce 840 is a fast, full-featured inkjet multifunction printer (MFP) designed for busy small offices and home-office power users who want laser-class throughput plus inkjet photo quality and two-sided capture. When it launched it was positioned as Epson’s “top of the line” WorkForce all-in-one for small businesses — offering dual paper trays, a 30-sheet duplex ADF, a large touchscreen, wired/wireless networking and Epson’s DURABrite® Ultra pigment inks for instantly dry, high-durability output. This article walks through the hardware, software, measured performance, running costs and the business cases where the 840 makes the most sense.
Quick technical snapshot
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Type: Colour inkjet multifunction — Print / Copy / Scan / Fax.
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Engine / ink: MicroPiezo inkjet using DURABrite® Ultra pigment inks (C/M/Y/K).
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ISO print speed: Black ≈ 15 ppm, Colour ≈ 9.3 ppm (ISO/ESAT). Two-sided printing: ~7.4 ppm B/W, ~5.4 ppm colour.
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Max resolution: Up to 5,760 × 1,440 optimized DPI (photo/graphic mode).
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Paper capacity: Dual paper trays totalling up to 500 sheets (stock/config dependent).
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ADF / scanner: 30-sheet automatic document feeder with automatic two-sided scanning; flatbed up to legal size.
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Connectivity: USB, Gigabit Ethernet, Wi-Fi 802.11n (Wi-Fi CERTIFIED™ n), Wi-Fi Direct / mobile printing support.
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Control: Large 7.8-inch Smart Touch panel and a 3.5-inch tilt LCD for preview and on-device editing.
Those highlights show why the WorkForce 840 sits between consumer all-in-ones and small-office production devices: it blends speed and media handling with features normally found on larger MFPs.
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Design, build and user experience
The WorkForce 840 is larger than a typical home inkjet but still compact enough to sit on a small office credenza. Two input trays (configurable for different media) let you load plain paper in one tray and letterhead or heavier stock in the other to avoid manual swapping during multi-job days. The 7.8-inch Smart Touch panel gives a tablet-style interface for copying, scanning and faxing without needing a PC — useful at reception desks or when staff must walk up and perform quick edits. The 30-sheet duplex ADF sits on top of the flatbed, enabling automatic two-sided scanning and copying.
Build quality and ergonomics are tuned for office use: easy front access for cartridges and paper jams, a sensible paper path and a footprint designed for shared placements. If you need advanced finishers (stapling, saddle-stitching) the 840 doesn’t include them, but its paper and ADF design cover most small-office workflows.
Printing engine & output quality
The 840’s MicroPiezo head and DURABrite Ultra pigment inks produce crisp, water-resistant text and surprisingly good colour output for an office inkjet. Pigment black gives sharp, high-contrast text that tolerates highlighter use and handling, making it preferable for mixed document environments (contracts, reports, client handouts). For photos and graphics, the high optimized DPI rating coupled with Epson’s image processing yields smooth gradients and good detail for internal collateral and short-run marketing pieces. Expect near-laser text quality and inkjet-level photo vibrancy — a useful compromise if you need both.
The 15 ppm black ISO speed is competitive for a colour inkjet and, importantly, the 840 sustains high productivity with fewer interruptions thanks to the dual trays and high-capacity consumable options. Real-world colour print speed for heavy images will be slower than the ISO numbers, as with all inkjets.
Scanning, faxing & document capture
A core strength for business use is the duplex ADF: automatic two-sided scanning and double-sided copying save massive time in document conversion workflows (invoices, contracts, client files). The flatbed scanner handles single-page scanning and photos, while the ADF supports batch scanning to searchable PDF (with optional OCR) and scan-to-network or scan-to-email workflows. The integrated fax with dedicated phone ports keeps the 840 relevant in verticals that still require faxing (legal, healthcare, real-estate).
For offices that digitize moderate volumes daily, the 30-sheet ADF plus on-board previewing makes capture fast and lowers the friction of turning paper into searchable digital records.
Connectivity, management & mobile printing
Epson built modern connectivity into the 840: wired Ethernet for reliable shared setups, Wi-Fi (802.11n) for flexible placement and Wi-Fi Direct / mobile print support so smartphones and tablets can print without joining the corporate network. Epson’s drivers and utilities support Windows and macOS; bundled software (Epson Scan, Easy Photo Print and OCR via ABBYY FineReader in some bundles) covers common scanning and print jobs. For small IT teams, the 840 exposes basic network admin pages and supports standard SNMP-style monitoring via Epson’s management tools.
If you run a managed print program, the 840’s network readiness and deployable drivers make it straightforward to include in a small-office fleet. For advanced fleet analytics you may still pair it with third-party MPS tools.
Performance — real-world expectations
In daily use the 840 is fast and responsive for a colour inkjet. Short jobs and single-page prints feel immediate thanks to a quick first-page-out time; sustained text print runs approach the ISO-rated 15 ppm for black. Duplex jobs and complex, image-heavy PDFs naturally take longer, but the dual-tray + large capacity cartridges reduce interruptions for longer runs. Independent reviews and hands-on tests at launch reported similarly strong throughput for mixed small-office workloads.
Reliability is in line with Epson’s small-office portfolio — a robust machine if you keep it serviced and use quality consumables. Energy consumption is lower than comparable lasers in many cases, and the 840 carries ENERGY STAR attributes typical for the series.
Consumables, running costs & TCO
Epson offered extra-high capacity cartridges for the 840 which reduce user intervention and lower per-page cost compared with standard consumer cartridges. Because the 840 uses pigment inks, pages resist smudging and water — important for client deliverables — but pigment cartridges typically cost more than dye-based ones. For predictable TCO you should model:
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Monthly page volume (mono vs colour ratio).
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Cartridge SKUs and yields (standard vs extra-high capacity).
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Paper mix (plain / coated / photo stock).
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Service / warranty options — small offices often benefit from an extended-service plan if uptime is critical.
If your environment is text-heavy and very high volume, a mono laser may still be the lowest per-page option. For mixed output where you value colour and paper versatility, the 840’s cost profile is attractive due to reduced outsourcing and faster turnaround.
Ideal business use cases
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Small offices and micro-branches that need one device for printing, scanning, copying and faxing and value both text quality and occasional colour production.
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Reception/front desks where quick single-page jobs, ID scanning and faxing are common — the touch panel and duplex ADF speed these tasks.
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Small marketing teams or agencies that produce short runs of brochures, proof prints or client handouts without outsourcing.
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Professional practices (legal, real estate, healthcare) where two-sided scanning, readable text and secure document capture are daily needs.
Where it’s less appropriate: extremely high-volume central repro (where production presses and heavy finishing are required) and pure colour-critical proofing that needs high-end RIP and colour workflows.
Deployment tips & best practices
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Load paper smartly: Use dual trays to separate plain vs specialty stock to avoid mid-job manual swaps.
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Use extra-high capacity cartridges if your monthly pages make them economical — they reduce interruptions.
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Enable duplex by default to save paper and create more professional two-sided deliverables.
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Set up network scanning to folders/email to remove bottlenecks in document capture workflows.
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Keep firmware updated and use OEM consumables for best reliability and support.
Final verdict
The Epson WorkForce 840 blends the convenience and image quality of inkjet printing with the throughput and capture features small businesses need. With fast ISO speeds, duplex ADF scanning, dual trays and large-format capability (up to long banners) it reduces the need to juggle multiple devices or outsource short colour runs. For small offices that want a single, networked device to handle day-to-day documents and occasional marketing work, the 840 is a strong all-round pick — just balance cartridge choices and monthly page expectations to optimise total cost of ownership.
- Description :This file contains the WorkForce 840 EPSON Scan Utility and Scanner Driver (TWAIN) v3.7.7.1.
- To scan using the product's control panel, you must also download and install the Event Manager Utility after installing this file.
- Compatible systems :
- Windows 11, Windows 10 32-bit, Windows 10 64-bit, Windows 8.1 32-bit, Windows 8.1 64-bit, Windows 8 32-bit, Windows 8 64-bit, Windows 7 32-bit, Windows 7 64-bit, Windows XP 32-bit, Windows XP 64-bit, Windows Vista 32-bit, Windows Vista 64-bit Download
- Description :
- This file contains everything you need to use your Epson WorkForce 840. This package is intended for wireless, USB and wired network connections.
- This combo package consists of the following items:
- Printer Driver v6.73
- Scanner Driver v3.772
- Status Monitor 3
- Event Manager v2.40.04
- Fax Utility v1.10
- Network Installer
- Compatible systems :
- Windows 11, Windows 10 32-bit, Windows 10 64-bit, Windows 8.1 32-bit, Windows 8.1 64-bit, Windows 8 32-bit, Windows 8 64-bit Download
- Description :
- This file contains the Epson WorkForce 840 Printer Driver v6.73. The Epson Status Monitor 3 is incorporated into this driver.
- Compatible systems :
- Windows 10 64-bit, Windows 8.1 64-bit, Windows 8 64-bit Download
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