HP Printer Officejet Pro 8620 — Review: Features, Specs

HP OfficeJet Pro 8620 Review: Features, Specs, Performance & Business Use

In today’s work environments, organisations increasingly need multifunction printers (MFPs) that can handle print, copy, scan and fax, while supporting mobile workflows, wireless connectivity and cost-effective colour output. The HP OfficeJet Pro 8620 e-All-in-One is HP’s answer in the business inkjet category: designed to offer professional-grade colour print capability, features typically found in lasers, and lower total cost of ownership for small to medium offices. This review takes a deep dive into the device: what it offers, where it excels, where it falls short, and whether it makes sense for business deployment in 2025.

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Overview & positioning

The OfficeJet Pro 8620 is an A4 colour inkjet multi-function machine: print, scan, copy, fax. Its target is the busy small office or workgroup that prints a mix of mono and colour pages, needs scanning and digital workflows, and wants better colour capability than a mono laser, but with better cost-profile than high-end colour lasers. According to HP, it delivers colour at up to “50% lower cost per page than colour lasers”.

Key features include mobile printing (WiFi, WiFi Direct, NFC), cloud/connected print, a 4.3″ colour touchscreen for ease, and automatic duplex printing. The monthly duty cycle is rated up to 30,000 pages.

In short: it is designed for offices where colour matters (reports, flyers, brochures) but you don’t want the expense or footprint of a large-format colour laser MFP.

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Design & build quality

Physically, the 8620 has a compact footprint for what it delivers. Dimensions are about 19.7″ × 18.5″ × 12.4″ (approx 50 × 47 × 31 cm) and weight around 12.9 kg. The build feels solid for a business device; the 4.3″ touchscreen front panel and intuitive controls make navigation and setup easier than legacy models. Reviewers have praised the interface, especially compared to older office printers.

The paper trays and output trays are well-designed: a 250-sheet input tray standard, 150-sheet output tray, and a 50-sheet automatic document feeder (ADF) atop the unit for scanning/copying multi-page documents. Rear duplex printing is built-in, meaning two-sided printing is standard.

Overall, the design balances performance, features and footprint — which is crucial for many offices where space is at a premium.

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Specifications that matter

Here are key specs you should know when comparing or budgeting:

Print

• Print technology: HP Thermal Inkjet (business-grade).

• Print speed (ISO): Up to 21 ppm black & white; up to 16.5 ppm colour (A4).

• First page out as fast as ~12 seconds (black) and ~13 seconds (colour).

• Print resolution: Up to 1200 × 1200 dpi (black) on plain; up to 4800 × 1200 dpi colour on HP’s premium photo papers.

• Borderless printing supported (for US-Letter / A4 sized).

Scan / Copy / Fax

• Scanner: Flatbed + 50-sheet ADF (automatic document feeder) with duplex scanning functionality (though some reviews say this is two-pass duplex in ADF)

• Optical scan resolution: Up to 1200 × 1200 dpi.

• Copy resolution: Up to 1200 × 600 dpi. Copy speeds around 14 cpm (black), ~13 cpm (colour) in ISO tests.

• Fax: Colour fax support, transmission ~4 seconds per page, memory up to ~100 pages, speed‐dials 99 numbers.

Paper handling

• Input tray standard: 250-sheet; plus 50-sheet ADF. Optional second tray (so total input up to ~500 sheets).

• Output tray: 150 sheets.

• Media sizes supported: Custom sizes from 3″×5″ to 8.5″×14″; A4, A5, envelopes, cards, etc.

• Duty cycle: Up to 30,000 pages per month (although HP recommends a “recommended monthly volume” of 250-1,500 pages for optimal performance).

Connectivity & mobile / cloud

• Network: Built-in Ethernet (10/100), WiFi 802.11b/g/n, WiFi Direct, NFC tag for one-touch mobile print.

• USB: Standard USB 2.0 port, USB host port for printing direct from thumb drive.

• Mobile print: HP ePrint, Apple AirPrint, Mopria certified.

Supplies & operating costs

• Uses 4 ink cartridges: HP 950 (Black) and HP 951 (Cyan/Magenta/Yellow) standard yields: ~1000 pages black, ~700 pages colour for base cartridges. High-yield XL variants exist (950XL, 951XL) with ~2,300 pages black, ~1,500 colour yield.

• HP claims cost per page significantly lower than comparable colour lasers for typical office colour print volume. 

Power, size & environmental

• Power consumption: Maximum ~35 W, standby ~6.8 W, sleep ~2.2 W.

• Weight: ~12.98 kg (with duplexer) for EU listing; US listings say ~13.0 kg.

• Environmental certification: ENERGY STAR qualified; EPEAT Bronze.

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Real-world performance & usability

Print quality & speed

In everyday office usage the 8620 performs well for a business inkjet. Black text is crisp and can match many entry-laser printers, though in highest print quality modes inkjet may still lag very high end lasers in sheer crispness. Colour output is a strength: marketing materials, flyers, internal presentations look good with vibrant colour and fine detail (especially using HP’s photo papers). Reviews note the colour for charts and graphs is “punchy” and the device can deliver good flyer-style results in-house.

Speed in normal mode aligns with HP’s claims (21 ppm black, 16.5 ppm colour). Some reviewers found slower speeds when switching to high-quality mode, heavy graphics or using duplex — as expected.

Scanning / ADF / workflow

The ADF and duplex capabilities add genuine productivity for document workflows: scan textbooks, multi-page forms, reports. Mobile and network scanning (to email, cloud, folder) increase value in hybrid or mobile-enabled offices. The touchscreen interface simplifies selection and setup of common workflows. That said, some users note the duplex scanning is two-pass (i.e., flips pages after scanning one side) rather than true single-pass for both sides. That means duplex scanning is not as fast as some dedicated higher-end devices.

Connectivity & mobile workflows

The connectivity suite is a major plus: WiFi (including WiFi Direct), Ethernet, USB, NFC — plus compatibility with AirPrint, Mopria and HP’s own ePrint/cloud apps. This makes the 8620 well-suited to workgroups, mobile workers and shared offices. The touchscreen interface and front-USB host port are features often absent on older or budget MFPs.

Running costs & value

One of the strongest arguments for the 8620 is cost per page, particularly for colour output. Compared to older colour lasers (which often have higher toner cost, higher initial cost and larger footprint), HP claims up to 50% lower cost per page.Reviewers report mono page cost around 1 pence (~US 1.5-2 cents) and colour page ~4 pence in the UK test.

In business setups where colour printing is frequent but volumes are moderate (hundreds to low thousands of pages per month), the 8620 offers a compelling balance of features and cost.

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Business use cases

The HP OfficeJet Pro 8620 is especially suitable for the following business situations:

• Small to medium offices with shared printing, copying, scanning and faxing needs—including colour marketing materials, internal reports, proposals.

• Hybrid/mobile workforce: with WiFi, WiFi Direct, NFC and cloud/mobile print, this device supports workers printing from laptops, tablets and smartphones, or remote via HP’s ePrint.

• Marketing / design light workflows: where in-house production of flyers, brochures, photos or presentation materials is useful and colour lasers would be overkill or too expensive.

• Workgroups scanning and archiving: The 50-sheet ADF and duplex capabilities allow users to digitize documents, forms, contracts and support document management workflows.

• Cost-sensitive colour printing environments: Offices where colour is required but budget is tight, and where a colour laser MFP would be too costly or large.

Because the duty cycle is up to 30,000 pages/month (though recommended 250-1,500 pages/month for optimal life) the 8620 can serve as the main device for many small offices.

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Strengths & limitations

✅ Strengths

• Excellent feature set: print, copy, scan, fax, ADF, duplex, mobile/ cloud, touchscreen.

• Strong colour capability for business inkjet: good output, borderless printing, flexible media.

• Good connectivity: WiFi, Ethernet, NFC, USB host.

• Mobile printing and cloud workflows supported.

• Lower cost per page vs many colour lasers for typical small-office volumes.

• Compact footprint and moderate weight (for an all-in-one colour MFP).

❌ Limitations

• While faster than many inkjets, still not as fast as high-end colour lasers — heavy jobs or high-volume colour printing will slow. Reviewers found speed dips in Best mode or duplex heavy load.

• Running cost is still higher than mono lasers for predominantly mono workflows — if you print almost entirely black & white pages, a mono laser may be cheaper overall.

• Monthly recommended volume is relatively modest (250-1,500 pages) despite the 30,000 pages/month claim — heavy users may hit wear, consumable replacement, maintenance.

• Duplex ADF may be two-pass rather than true single-pass, which affects duplex scanning speed.

• Because it is a few years old, you’ll want to check supply and service-support availability in your region (ink cartridges, firmware, drivers).

• Colour photo print quality is good for business documents, but not necessarily at the level of a photo-dedicated inkjet or print lab for large format or extremely high fidelity.

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Maintenance, consumables & operational tips

• Use high-yield (XL) cartridges for best cost per page — e.g., HP 950XL (black) and HP 951XL (colour) which yield ~2,300 black pages or ~1,500 colour pages respectively.

• Enable duplex printing by default for internal documents to reduce paper cost and footprint.

• Configure driver presets (Draft/Normal/Best) and set lower quality for internal prints to save ink.

• Leverage mobile/cloud printing to enable remote or mobile workflows for employees.

• Keep firmware updated — this can improve performance, security and compatibility with mobile/cloud protocols.

• Ensure your network print queue is managed; with colour print capability many users may send large jobs — monitor usage.

• Maintain the ADF and keep the scanner glass clean for optimal scanning results.

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Final verdict

The HP OfficeJet Pro 8620 e-All-in-One is a very compelling option for small to medium businesses that need a feature-rich multifunction device with both mono and colour capability, mobile/connected workflows, and cost efficiency. It offers many of the features of higher-end MFPs (ADF, duplex, mobile print, network connectivity) with a smaller footprint and better cost per page than many colour lasers.

For businesses that print a mix of colour documents and mono, and where volumes are moderate (hundreds to a few thousand pages/month), the 8620 is a strong candidate. It gives flexibility, good output quality and modern connectivity.

If your business is heavily mono (mostly black & white) and very high-volume, a dedicated mono laser might be more economical. If your operation prints huge volumes of colour or requires advanced finishing (large papers, ultra-fast print speed, large tray capacity, finishing options like stapling/punching), you might need to look at a higher tier machine.

In summary: For the right workload — moderate print volume, mixed mono/colour, mobile users and a need for scanning and copying — the OfficeJet Pro 8620 offers excellent value, strong versatility and reliable business performance.

Read more:HP Pavilion Laptop PC 13-bb0000 — Review: Features, Specs

HP Printer Officejet Pro 8620 Driver Download

Driver Download or the Installation for Windows Operating System:

HP Officejet Pro 8620 e-All-in-One Printer series Full Feature Software and Drivers Recommended32.4.116_1123.9 MB May 24, 2022 ~~~>>> Download

HP Officejet Pro 8620 e-All-in-One Printer series Basic Driver 32.4.116 38.4 MB Dec 6, 2021 ~~~>>> Download

HP Print and Scan Doctor for Windows ~~~>>> Download

HP Universal Fax Driver for Windows with XP and Vista Support 6.5.11716.4 MB Nov 17, 2023~~~>>> Download

Driver Download or the Installation for Windows Operating System:

How to install the driver for HP Printer Officejet Pro 8620:

1. First, you need to click the link provided for download, then select the option “Save” or “Save as”. Clicking “Save” is for downloading the file. Meanwhile if you choose “Run” or “Open”, the file downloaded will be automatically installed after the downloading process is completed.
2. For your information, the driver file that you download will be saved in a certain folder that you have set before, especially in the self-extracting form or (.exe format).
3. The last step is double clicking the downloaded file that has the format EXE file for the decompress process. Then, the installation will be automatically started.

How to uninstall the driver by using Control Panel.

Note: The following steps are for Windows 7. The different versions may have the different settings.

1. Come to the Start menu, then you need to choose Control panel --> choose the driver and click “Uninstall a Program.”
2. Wait until a page is appear with the list of the installed program. Then you need to double click the program that you want to uninstall.
3. At last, choose “Yes” and “Ok”. The uninstall process is completed.

Driver Download or Installation process for Mac Operating System:

How to install driver of HP Printer Officejet Pro 8620 in Mac:

1. First, you need the file of the driver. When you have already completed the downloading process, it will be saved in the certain folder. You can see it at the computer settings.
2. Second, you need to double click the downloaded driver file and mount it on the Disk Image.
3. The third step is that you need to double click again the mounted Disk Image.
4. At last, double clicking the packaged driver file. Do not worry, the installation is about to be started automatically.

However, the step-by-step of the installation (and vice versa), it can be differed depend upon the platform or device that you use for the installation of HP Printer Officejet Pro 8620.The above mentioned, the installation is occurred using Windows 7 and Mac for windows XP or windows 8 is not much different way.